RunYourWrapShopLikeaMachine
The all-in-one platform for vehicle wrap shops. Manage jobs, proofs, scheduling, inventory, and billing — beautifully.
Everything your shop needs. Nothing it doesn't.
From first quote to final photo — every tool a wrap shop needs, working together.
See every job at a glance.
Drag-and-drop Kanban board with custom workflow stages, priority labels, and smart auto-numbering. Track every job from lead to completion with notes, file uploads, time tracking, daily ops checklists, and full status history. Hold jobs, archive completed work, and analyze profitability per job — all from one board.
Every customer. Every vehicle. One place.
Full company profiles with multiple contacts, brand color palettes, vehicle history, and communication logs — all linked to jobs automatically. Set notification preferences per customer, track tax exemption status, manage brand assets, and capture leads from a public quote request form that auto-creates customers and vehicles.
Quote it. Invoice it. Get paid.
Build quotes with vehicle templates, material tiers, and labor breakdowns. Configure tax zones, set deposit percentages, and send branded quote PDFs via email. Customers approve and pay through a secure portal link. Convert approved quotes to invoices in one click, accept payments via Stripe, and track balances with automated follow-up reminders.
Send proofs. Get approvals. Done.
Upload design proofs with automatic versioning — old versions are superseded when you upload new ones. Customers review through a shareable link with pin-based annotations, threaded comments, and change requests. Formal approval captures signer name, email, and legal disclaimers for color reproduction and vehicle condition. Smart email notifications keep everyone in the loop.
Fill your bays. Hit your deadlines.
Visual calendar with install bay assignment, drag-and-drop scheduling, and team member allocation. Create follow-up reminders with due dates for calls, emails, and meetings. Automated customer reminders go out before drop-off. See your entire production schedule, daily ops tasks, and upcoming follow-ups in one view.
Know your stock. Cut the waste.
Track every roll of vinyl, laminate, and specialty material by SKU with cost-per-unit tracking. Auto-deduct material when jobs hit print stage, calculate waste factors, and get low-stock alerts before you run out. Usage logs per job give you accurate material costs for better quoting. Burn rate analysis shows what you're going through fastest.
Track your tools. Stay ahead of maintenance.
Manage printers, plotters, laminators, and hand tools with health tracking and condition monitoring. Schedule recurring maintenance, log completed repairs, and get alerts when service is due. Track tool checkout across your team so you always know where your equipment is.
Your wraps deserve better photos.
Upload a finished wrap photo or a flat 2D design proof — AI generates studio-quality showcase images on any backdrop. Create before/after reveals, cinematic video reels, and social media posts with text overlays and logo embedding. Generate custom backdrops, extract backgrounds from existing shots, and download images optimized for every platform.
Plus everything else.
The features above are just the start. Here's what else is baked in.
Smart Email Notifications
Branded email templates for quotes, proofs, invoices, and status updates. Automatic notifications at every key moment. Customers stay in the loop without you lifting a finger.
Follow-ups & Reminders
Schedule follow-up calls, emails, and meetings with due dates. Automated customer reminders before drop-offs. Never let a lead go cold.
Customer Portal
Customers approve quotes, review proofs with pin comments, track job status, and pay invoices — all from secure shareable links. No login required.
Team Messaging
Built-in team chat with channels, unread tracking, and real-time updates. Keep your shop floor and design team on the same page.
AI Assistant
Ask questions about your jobs, customers, and data in plain English. Upload documents to build a knowledge base your whole team can search.
Reports & Analytics
Job profitability, revenue tracking, material costs, labor margins, and team workload — all in real-time dashboards you can actually use.
File Management
Upload photos, designs, approvals, and documents per job. Organized by category with cloud storage. HEIC auto-converts to JPEG on upload.
Time Tracking
Start/stop timers per job, log manual entries, and track billable vs. non-billable hours. Accurate labor costs feed directly into your profitability reports.
Roles & Permissions
Custom roles with granular permissions. Control who can see, edit, or delete jobs, quotes, and financials. Multi-tenant with full shop isolation.
Color Management
Shop and customer brand colors with CMYK and Pantone values. Store brand palettes so every reprint matches perfectly.
See Wraptor in Action
Walk through a real job from lead to completion. No sign-up required — just click and explore the full workflow.
Try the Demo